Document Control

... sounds boring and procedural, but it's all about capturing what your company does, how it does it, making that knowledge accessible and kept up to date.

How much would your company save with better Document Control ?


A core requirement is a documented procedure to manage documents relating to your QMS

What is 'Document Control' ?

It's a system and a workflow to organize, manage, share, and track an organization’s files and documents.

Benefits to your business

Controlling your documents results in savings in time, effort and frustration, reduced business continuity risk

A quick look at a controlled document in Toolbox.


Assign Roles

Assign roles such as Editor, Reviewer and Approver to your team for each document


Release Workflow

Make edits on the DRAFT, send it to PENDING for review, then it can be RELEASED once it's approved


Link to other resources

Cross-reference documents to other resources in your system to get the bigger picture


Flexible document structure

Documents can be files (e.g. Word, PDF, Excel) or a mix of rich text, images and drawings, and can be edited directly

Powerful tools to make it easier to manage documents

Here are just a few ways in which Toolbox is better than how you are probably managing documents now


Full Text Search

Search your entire collection of documents easily - we index the textual contents of your MS Office files, PDFs, scanned images, drawings and even voice recordings.

Built-in Flowcharting

Flowcharts are a natural way to describe processes. No extra software is needed to flowchart in Toolbox - you can draw directly inside our editor.


Document Workflow

Toolkit includes a workflow that allows a document to contain both an in-development version, and a released version for general perusal. We also store superseded versions and track all changes in an detailed audit log. Team members can subscribe to kept up to date with all changes.

Get started today

Book a guided tour of Toolbox, one-on-one via Zoom